Meeting Cost Calculator
Overview
Calculate the true cost of meetings based on attendee salaries and time. Evaluate meeting ROI and optimize team productivity.
Key Facts
| Field | Value |
|---|---|
| Calculator ID | meeting-cost |
| Category | Business |
| Vertical | Business & Productivity |
| App route | /verticals/business/meeting-cost |
| API endpoint | /api/public/calculate?id=meeting-cost |
Inputs
| Input ID | Label | Type | Required | Default | Constraints |
|---|---|---|---|---|---|
currency | Currency | select | Yes | USD | - |
meetingDurationMinutes | Meeting Duration (minutes) | number | Yes | 60 | min 5, max 480, step 5 |
attendeeCount | Number of Attendees | number | Yes | 5 | min 1, max 100, step 1 |
salaryInputMethod | Salary Input Method | select | Yes | average | - |
averageSalary | Average Annual Salary | currency | No | 75000 | min 20000, max 500000, step 5000 |
salaryTiers | Salary Tiers | text | No | 60000:2,90000:2,120000:1 | - |
includePreparation | Include Preparation Time | select | Yes | no | - |
preparationMinutes | Avg Prep Time per Person (minutes) | number | No | 15 | min 0, max 240, step 5 |
meetingFrequency | Meeting Frequency | select | Yes | once | - |
How to Use
- Enter Meeting Details — Input meeting duration, number of attendees, and frequency (one-time, weekly, monthly). Optionally include preparation time per person.
- Add Salary Information — Choose average salary for all, individual salaries, or salary tiers/roles. Enter annual salaries or hourly rates.
- Review Cost Breakdown — See single meeting cost, annual cost, cost per minute, person-hours spent, and percentage of annual work time consumed by this meeting.
Result Surfaces
| Output | Display Type | Format |
|---|---|---|
| Computed results | result-card | - |
Related Calculators
FAQ
How much does the average meeting cost?
A 1-hour meeting with 10 people earning $75k average salary costs ~$360 per meeting ($18k/year if weekly). Executive meetings with C-suite attendees can exceed $1,000/hour. Most companies spend 15% of collective time in meetings - aim for 10% or less.
What is a good meeting ROI?
If a meeting costs $500, it should generate $1,500+ in value (3:1 ROI). Value can be: decisions made, problems solved, alignment achieved. If no clear outcome, cancel it. Recurring meetings lose effectiveness over time - reassess quarterly.
How can I reduce meeting costs?
Cut attendees (每 person removed = 10% savings). Shorten meetings (use 25/50-min defaults not 30/60). Use async communication for updates (Loom videos, Slack). Require agendas. End early if objective met. Make meetings optional when appropriate.
Evidence
src/lib/calculators/registry.ts(metadata)src/lib/calculators/page-registry.ts(page/HowTo metadata)src/lib/calculators/business/meeting-cost.ts(calculator config)